BY- LAWS OF
THE
PARKS AND
RECREATION COMMISSION
ARTICLE I – PURPOSE
The purpose of these
by-laws is to provide procedural guidelines for the Parks and Recreation
Commission.
ARTICLE II – OFFICERS ANDF THEIR DUTIES
Section 1 The officers of the Parks and Recreation
Commission shall consist of a Chairperson, Vice-Chairperson and Secretary,
Section 2 The Chairperson shall preside at all
meetings and hearings of the Parks and Recreation Commission and shall have the
duties normally conferred by parliamentary usage.
Section 3 The Chairperson shall be one of the
citizen members of the Commission. He/She shall have the privilege of discussing
all matters before the Commission and to vote thereon.
Section 4 The Vice-Chairperson shall act for the
Chairperson in the absence of the Chairperson.
He/she shall be a citizen member of the Commission.
Section 5 The
Secretary shall record all motions and inform the Township Supervisor. Prepare an annual report at the request of
the Township Supervisor.
Section 6 The Township Clerk shall keep the
minutes and records of the Commission, prepare the agenda of regular and
special meetings. The Township
Supervisor shall also attend to all correspondence of the Commission.
ARTICLE III – ELECTION OF OFFICERS
Section 1 Nomination
of officers shall be made from the floor at he first meeting of each year. The Commission shall determine when the
election shall take place immediately after the nominations are closed.
Section 2 A
candidate receiving a majority vote of the members
present shall be declared elected and shall serve for one year or until his/her
successor shall take office.
Section 3 Vacancies
in offices shall be filled immediately by regular election procedure. Such an elected official shall complete the
unexpired term.
Section1 The
number of voting members of the Commission shall not exceed nine (9).
Section 2 A
Commission member term is for a period of three years. Commissioners may serve for consecutive terms
and do so at the pleasure of the Township Board.
Section 3 The Commission shall consist of at
least one member of the Township Board and all must be residents of the
Township.
ARTICLE V – MEETINGS
Section 1 Regular
meetings will be held on the third Monday of each month at &:00 pm at the
Civic Center, 1100 Atlantic St. ,
Milford, Michigan. At the discretion of
the Chairperson, any regular meeting may be cancelled providing there is no
business to be brought before the Commission.
When the regular meeting falls on a holiday, the meeting shall be held
on such other day as determined by the Parks and Recreation Commission. All meetings shall be open to the public.
Section 2 A
majority of the membership of the Commission shall constitute a quorum and the
number of votes necessary to transact business shall be a majority of the
membership present. Voting shall
ordinarily be by voice vote; provided however that roll call vote shall be
required, if requested by any Commission member or directed by the
Chairperson. A record of a roll call
vote shall be kept as a part of the meeting minutes.
Section 3 Special
meetings may be called by the Chairperson.
It shall be the duty of the Chairperson to call such meetings when
requested to do so, in writing, by the members of the Commission. The notice of such a meeting shall specify
the purposes of the meeting and no other Commission business may be considered
except by the unanimous consent of the Commission. The Township Clerk shall notify all members
of the Commission in writing not less than seventy-two hours in advance of such
special meetings.
Section 4 All
meetings at which official action is taken and all records and accounts of such
meetings shall be open to the general public.
Section 5 After a Commissioner’s three (3)
unexcused absences for a regular or pre-scheduled event within a twelve (12)
month period, the Milford Township Parks and Recreation Commission will (may) recommend to the Township Board
possible termination from the Commission.
Unexcused absence defined as: Any absence not due to illness, hardship
or pre-meeting notification to the Township office.
ARTICLE VI – ORDER OF BUSINESS
The order of business
at regular meetings shall be:
Call to order
Determine Quorum
Approval of Minutes
Correspondence
Call to Public
Unfinished Business
New Business
Comments
Adjourn
ARTICLE VII – COMMITTEES
The Chairperson shall
make assignments as he/she deems necessary, and these committees shall continue
at the pleasure of the Chairperson during his/her term of office.
ARTICLE VIII – ANNUAL REPORTS
The Parks and
Recreation Commission, at the request of the Township Supervisor, shall prepare
for the last meeting of each fiscal year an Annual Report for presentation to
the Township Board.
ARTICLE IX – HEARINGS
Section 1 In addition to those required by law,
the Commission may at its discretion, hold public hearings when it decides that
such hearings will be in the public interest.
Section 2 Notice
of such hearings shall be published in the official newspaper of the Township
or in a newspaper of general circulation as required by the Township Ordinance
and/or State Law.
Section 3 The
case before the Commission shall be presented in summary by the Chairperson or
a designated member of the Commission and parties in interest shall have the
privilege of the floor. No statement of
record shall be recorded or sworn to as evidence for any Court of Law without
notice of the parties.
Section 4 A
record shall be kept of those speaking before the Commission.
ARTICLE X – PUBLICATIONS
No member of the Commission may publish a report or study
based on the work of the Commission without prior approval of the Commission,
demonstrated by a majority vote of the nine Commissioners.
ARTICLE XI – AMENDMENTS
These by-laws may be
amended by a two-thirds vote of the entire membership of the Park and
Recreation Commission.